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Visegrad Scholarship Program—Instructions for Applicants

1. Eligibility


The appli­cant must either have com­pleted a Bachelor’s pro­gram or—in spe­cific cases (if the study pro­gram is not divided into dis­tinct Bachelor’s and Master’s study programs)—completed at least 3 years before start­ing the schol­ar­ship. The applicant’s home and host uni­ver­sity must be dif­fer­ent, i.e., the pre­vi­ous level of uni­ver­sity stud­ies (any obtained aca­d­e­mic diploma before start­ing the schol­ar­ship) must be com­pleted in a coun­try other than where the appli­cant applies for studies.

Applicant’s cit­i­zen­ship: Eligible host country/territory:
Albania (AL) CZ|HU|PL|SK
Armenia (AM) CZ|HU|PL|SK
Azerbaijan (AZ) CZ|HU|PL|SK
Belarus (BY) CZ|HU|PL|SK
Bosnia & Herzegovina (BA) CZ|HU|PL|SK
the Czech Republic (CZ) AL|AM|AZ|BY|BA|GE|HU|XK*|MK|MD|ME|PL|RS|SK|UA
Georgia (GE) CZ|HU|PL|SK
Hungary (HU) AL|AM|AZ|BY|BA|CZ|GE|XK*|MK|MD|ME|PL|RS|SK|UA
Kosovo* (XK) CZ|HU|PL|SK
Macedonia (MK) CZ|HU|PL|SK
Moldova (MD) CZ|HU|PL|SK
Montenegro (ME) CZ|HU|PL|SK
Poland (PL) AL|AM|AZ|BY|BA|CZ|GE|HU|XK*|MK|MD|ME|RS|SK|UA
Serbia (RS) CZ|HU|PL|SK
Slovakia (SK) AL|AM|AZ|BY|BA|CZ|GE|HU|XK*|MK|MD|ME|PL|RS|UA
the Russian Federation (RU) CZ|HU|PL|SK
Ukraine (UA) CZ|HU|PL|SK

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2. Rules/Sample of the appli­ca­tion form


We strongly rec­om­mend you read the Rulesdownload button .PDF, 53 KB ] of the pro­gram and take a look at the sam­ple appli­ca­tion form to see what kind of infor­ma­tion will be required from you for applying.

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3. Finding host university/organization


Please note that it can take rel­a­tively long to find a suit­able host uni­ver­sity. Be sure to start long before the dead­line. All host uni­ver­si­ties need to be accred­ited by the respec­tive edu­ca­tion min­istry. To help you find a school you may use the fol­low­ing list:

See also: List of col­leges and uni­ver­si­ties by coun­try (Wikipedia)
Note: The links serve merely as a ref­er­ence list; schol­ars can, in accor­dance with the Rules, apply for schol­ar­ship at any pub­lic or pri­vate uni­ver­sity accred­ited in the respec­tive countries.

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4. Required documents


All com­pul­sory annexes must be pre­pared in English deliv­ered to the Fund along with the appli­ca­tion form; uncer­ti­fied copies of the orig­i­nal doc­u­ments (faxed or scanned doc­u­ments, e-mails, print­outs) or doc­u­ments sent sep­a­rately can­not be accepted.

Fail­ure to sub­mit the required doc­u­ments by the dead­line will result in exclud­ing the appli­ca­tion from the selec­tion procedure.

Please make sure you have pre­pared ahead the fol­low­ing annexes to the appli­ca­tion form (they need to be deliv­ered to the Fund with the signed print­out of the sub­mit­ted appli­ca­tion form):

  1. Certified trans­la­tion of a diploma (Master’s or the high­est obtained)
    In the event the appli­cant has not fin­ished his/her Master’s stud­ies, he/she shall sub­mit a cer­tifi­cate stat­ing cur­rent year of study at present uni­ver­sity and the expected date of obtain­ing his/her next aca­d­e­mic diploma, issued by the present uni­ver­sity. Please note: Notarized copies of offi­cial trans­la­tions of a diploma (issued by sworn trans­la­tors) or sim­ple copies of the offi­cial English ver­sion of the diploma issued by the uni­ver­sity will be accepted. If apply­ing for the Master’s (MA) Scholarship, an up-to-date tran­script of aca­d­e­mic records cov­er­ing the entire uni­ver­sity stud­ies is also required.

  2. Original accep­tance let­ter from the host university/institution
    If the appli­cant is apply­ing for courses that require admis­sion tests or a per­sonal inter­view (results of which will be known only after the dead­line), the appli­cant sub­mits a proof of his/her appli­ca­tion for the stud­ies or a pre­lim­i­nary accep­tance let­ter. The actual accep­tance let­ter shall be sub­mit­ted before the sign­ing of the con­tract with the Fund, by the end of July of the respec­tive year at the lat­est. The let­ter of accep­tance can­not be older than 3 months when sub­mit­ting the appli­ca­tion and needs to include the following:

    • name of the applicant
    • work­ing title of the project/study program
    • lan­guage of instruction/communication
    • type of study/research (full-time)
    • planned dates of the project/study
    • sig­na­ture and a stamp of the statu­tory rep­re­sen­ta­tive (or of the statu­tory rep­re­sen­ta­tive of the inter­na­tional stud­ies depart­ment of the host institution)
  3. Original work­ing plan of the study/research period
    If the appli­cant applied for courses that require admis­sion tests or a per­sonal inter­view (results of which will be known only after the dead­line), the appli­cant sub­mits a draft of the work­ing plan. In such case, the work­ing plan accepted by the host university/institute shall be sub­mit­ted before the sign­ing of the con­tract with the Fund, by the end of July of the respec­tive year at the lat­est. If the appli­cant is apply­ing for the Master’s schol­ar­ship (MA), he/she shall sub­mit a list of courses that he/she plans to attend and state the length of these courses and their credit value.

    Note: The work­ing plan should be a prop­erly writ­ten pro­gram—a detailed study pro­gram refer­ring to at least one pro­fes­sor respon­si­ble for the study pro­gram. Appli­cants for a Post-Master’s schol­ar­ship shall sub­mit a sum­mary of the pro­posed research.

    The work­ing plan must be accepted by the host university/institution and can­not be older than 3 months when sub­mit­ting the appli­ca­tion. Please note that you need to sub­mit both the let­ter of accep­tance and the work­ing plan approved by the host insti­tu­tion before the dead­line. When eval­u­at­ing the appli­ca­tion, the selec­tion com­mit­tee con­sid­ers the work­ing plan but also the fact whether the host uni­ver­sity can accept the appli­cant (and under what conditions).

    The only excep­tion regard­ing the work­ing plan is given to those who apply for courses/studies where they have to pass a per­sonal inter­view or admis­sion tests before they are accepted. In that case, they, too, have to sub­mit at least a draft of the work­ing plan (to be later approved by the host institution).

  4. Recommendation let­ter (only for Post-Master’s level)
    If apply­ing for a Post-Master’s schol­ar­ship (PhD), a let­ter of rec­om­men­da­tion from one’s home/present university/institution is required which indi­cates that the respec­tive super­vi­sor at the home/present insti­tu­tion agrees with the pro­posed stay abroad. This doc­u­ment is to be uploaded with the accep­tance letter.

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5. On-line appli­ca­tion form


Applying for the Visegrad Scholarship Program is pos­si­ble only through the on-line appli­ca­tion sys­tem. The sys­tem opens approx­i­mately 2 months prior to the dead­line, usu­ally at the begin­ning of December. Once you reg­is­ter on-line, you are kindly asked to remem­ber the ID (the appli­ca­tion num­ber) since it will be used in all future com­mu­ni­ca­tion with you, and a pass­word which will enable you to access your appli­ca­tion form in the future.

Note: Make sure you fill out all the required fields and upload all requested doc­u­ments (for exam­ple, bank details are not required when sub­mit­ting and can be edited later). The rec­om­mended file for­mat of the uploaded doc­u­ments is PDF (if a doc­u­ment has more than a sin­gle page please con­vert it into a multi-page PDF file). Also, JPG or GIF can be accepted.

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6. Travel grant


Applicants whose uni­ver­sity or employer (i.e., at the time of apply­ing) is fur­ther than 1,500 km from the selected host university/institute (at the time of apply­ing) are eli­gi­ble for a lump-sum travel grant. Travel grants are allo­cated on a com­pet­i­tive basis and can­not be guar­an­teed to any appli­cant. Applying for travel grants is part of the on-line appli­ca­tion form (see 10. Receiving the schol­ar­ships below for more information).

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7. Content and objec­tive of the study/research


If apply­ing for a Master’s schol­ar­ship, the con­tent and objec­tive of the study should con­sist of the applicant’s per­son­al­ized study sum­mary. Please do not copy-paste infor­ma­tion from the host university’s web­site or other PR materials.

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8. Submitting the application


Submit your appli­ca­tion on-line. Then print your appli­ca­tion form directly from the on-line sys­tem (using the ‘Print’ but­ton), sign it and send it to us together with the com­pul­sory annexes (please note that we require orig­i­nal doc­u­ments; copies can­not be accepted) by the dead­line. The appli­ca­tion can be either deliv­ered per­son­ally to the Fund by the dead­line date or sent by post and post­marked with the dead­line date as the lat­est pos­si­ble. (No doc­u­ment post­marked after January 31 can be accepted.)

Note: Please be informed that hard-copy ver­sions of the appli­ca­tion form printed out prior to their sub­mis­sion in the sys­tem are invalid.

Signed hard-copy ver­sions of the appli­ca­tion form along with all rel­e­vant annexes can be either brought per­son­ally to the Fund by 16:30 CET on the dead­line date or sent by post if post­marked with the dead­line date as the latest.

Deadline for elec­tronic sub­mis­sion of schol­ar­ship appli­ca­tions is 12:00 p.m. (noon) CET on January 31.

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9. Announcing the results of the selec­tion process—Travel documents


If you are listed among the approved schol­ars, please check the valid­ity of your pass­port and make sure it is valid until the end of the schol­ar­ship period. In the event that the valid­ity of your travel doc­u­ment expires before/during the schol­ar­ship period, please apply for a new pass­port and inform us of this fact. You will be requested to pro­vide us with the new details (pass­port num­ber, (new) spelling of your name, etc.) before the con­tract and the con­fir­ma­tion of the Fund’s sup­port is issued and sent to you.

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10. Receiving the scholarship


If selected, each scholar receives his/her schol­ar­ship fund­ing at the begin­ning of each five-month period upon a writ­ten con­fir­ma­tion from the host university/institution (see Article 4 of the Contract).

Information for the recip­i­ents of the travel grant: The travel grant is paid at the begin­ning of the schol­ar­ship period together with the first install­ment of the scholarship.

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